Objective
This SOP outlines the steps for managing cutsheet notifications and processing orders efficiently.
Key Steps
1. Job Scheduling Notification 0:00
When a job is scheduled, a notification is sent out.
The notification will inform you that a cutsheet is needed.
2. Fill Out Cutsheet Information 0:10
Recipients must fill out their cutsheet information before the drop-off.
If there are questions, contact the processor listed in the notification.
3. Cutsheet Submission Confirmation 0:25
After submitting the cutsheet, a confirmation email will be sent.
This email confirms that the cutsheet has been successfully submitted to FarmShare.
4. Review and Process Order 0:36
The team will review the cutsheet selections and process the order.
If there are any questions regarding cut preferences, the team will reach out.
5. Edit Cutsheet Until Locked 0:42
Users can view and edit their submitted cutsheet until it is locked.
6. Invoice Preparation Notification 0:48
A notification will be sent when the job is prepared for invoicing.
The invoice will include a full breakdown of processing charges.
7. Payment Confirmation and Order Preparation 0:57
Once payment is received, the order will be prepared for pickup.
Users can view job details related to the cutsheet pricing.
8. Ready for Pickup Notification 1:06
A final notification will be sent when the order is ready for pickup.
This notification confirms that the invoice has been marked as paid.
9. Pickup Details 1:16
Users can pick up their order during the specified review period.
The notification will include the pickup address and job details.
10. View Order Information 1:24
Users can click to view detailed information about their order, including:
Beef details
Hanging weight
Live weights
Tracking numbers
Yields
Grading notes
Cautionary Notes
Ensure all cutsheet information is accurate before submission to avoid processing delays.
Contact the processor immediately if there are any discrepancies or questions regarding the cutsheet.
Tips for Efficiency
Set reminders to fill out cutsheet information promptly after job scheduling.
Regularly check email for notifications to stay updated on the order status.